#Notary #NationalNotaryAssociation #commonmistakes
HOME | NEWS | Common Mistakes New Notaries Make—and How to Avoid Them
Build your notary business the right way with these essential tips from A1 Bookkeeping Solutions.
Why Avoiding Mistakes Matters for New Notaries
Starting out as a notary public or loan signing agent can be exciting—but it’s also easy to make simple mistakes that have serious consequences. At A1 Bookkeeping Solutions, we’ve worked with many notaries who unknowingly put themselves at risk of legal or financial trouble by overlooking the basics. Whether you’re new to the industry or just need a refresher, this guide will help you avoid the most common notary mistakes and grow a compliant, profitable business.
Mistake #1: Not Knowing Your State’s Notary Laws
Each state has different rules for notaries, including how to perform acts, how much you can charge, and what training is required. One-size-fits-all does not apply in this industry. Study your state’s notary handbook, sign up for local notary training programs, and check your Secretary of State’s website regularly for legal updates.
Mistake #2: Skipping Proper ID Verification
Improper ID verification is one of the top reasons notarial acts get challenged. Some new notaries forget to inspect the ID thoroughly or don’t match it properly with the document signer. Always verify that the ID is valid, government-issued, and not expired. Record the ID details in your journal every time. This simple habit protects both you and the signer from potential fraud.
Mistake #3: Incomplete or Messy Notary Journals
Your notary journal is a legal record. If you’re ever subpoenaed or questioned in court, your journal is often the first thing lawyers and officials will review. Fill out all entries in real-time, use clear handwriting, and never leave fields blank. Journals should include the document type, date, time, method of ID, and signer’s signature.
Mistake #4: Using the Wrong Notarial Certificate
Some new notaries attach the incorrect certificate—or forget to attach one altogether. This error can render a document legally invalid. Understand the difference between acknowledgments and jurats. Do not advise clients on which one to use—direct them to their attorney or document provider. Always carry blank certificates to ensure you’re prepared.
Mistake #5: Overcharging for Notary Services
Each state caps what notaries can charge for their services. New notaries often unknowingly overcharge, which can lead to penalties or complaints. Know your state’s maximum notary fees. Be transparent with your clients about pricing, and clearly communicate any travel or printing fees if applicable.
Mistake #6: Failing to Market Your Notary Business
Being a certified notary doesn’t automatically attract clients. Marketing is essential if you want to stand out in a competitive industry. Create a Google Business Profile to improve your local SEO. Build relationships with real estate agents, title companies, and law offices. Share your services on social media to increase visibility.
Mistake #7: Not Continuing Education and Certification
Many notaries stop learning after they get their commission, which limits their growth and earning potential. Take advanced training courses to become a certified loan signing agent. Join professional associations like the National Notary Association (NNA). Keep learning to increase your credibility and confidence.
Set Yourself Up for Success with A1 Bookkeeping Solutions
Avoiding these common mistakes will protect your reputation and help you build a profitable notary business. At A1 Bookkeeping Solutions, we specialize in helping notaries and loan signing agents with business systems, bookkeeping, and growth strategies tailored to your industry.
Leave a Reply